30-Week Event Internship

The Parade Company offers a well-rounded internship that touches on all aspects of the event industry. Interns will be involved in budgets, marketing, sponsorship, communication, planning, coordinating, logistics, event management and sales. Below is a sample of the scope of work interns will be involved with throughout the 30 weeks. This is a full-time internship working on average 8:30 – 5:00, Monday through Friday with a few Saturday’s and late nights during event time. Interns receive a weekly stipend and reimbursement for approved expenses.

The Parade Company is a non-profit organization that produces family events for the community. There are 15+ full time staff members and over 1000 volunteers that work on events year-round. We consider interns part of the team and develop them into leaders. To learn more about The Parade Company visit www.theparade.org.

Below is a list of potential projects the intern could be involved in during the 30-weeks.

Ford Fireworks Rooftop Party
• Merchandise for all activities and games
• Phone orders & return inquiries
• Vendor communication
• On-site, set-up & tear down, will call, etc.
• Pre & post event logistics, timeline
• Manage table tents, table numbering, event program
• Work with sponsorship team on signage; in-kind & sponsor
• Assist with activity and craft selections
• Work with volunteers who will be managing the activities and give-a-ways at the event
• Post event tax letters

General Summer
• Assist with the following:
o Riverfront Run 10k & 5k
o Summer Arts Program – kids camp & parade
o Cruise in Shoes 5k
o Prepare for fall activities – creative brainstorming (Parade, Hob Nobble Gobble®, Studio Events)
o Misc. events that The Parade Company is contracted to produce

Distinguished Clown Corps®
• Schedule fittings
• Assist with packet mailing, assembling packets, etc.
• Assist with Grand Jester’s Reception, mailings, vendor contracts, set-up & tear down
• Assist in registration fulfillment, payments, ticket orders, costumes, itineraries
• Event photo recap book
• Plan, coordinate, execute Parade Day breakfast for the members of the clown corps and family (600+ attendees)

Hob Nobble Gobble®
• Merchandise
• Phone orders & return inquiries
• Participate in reviewing bid proposals, planning meetings, sponsorship and creative
• On-site, table assignments, décor, greeting guests, will call, give-a-ways
• Work directly with student organizations that assist with production
• Pre & post event logistics, timeline
• Mailings & assembling invites
• Event photo recap book

The Parade
• Research groups for specialty acts & dance groups
• Collect and manage insurance, waivers, completed information from each unit (marching bands, dance groups, equestrian units)
• Assist with unit leader meetings, reporting information, etc.
• Develop Parade Day line-up book for unit marshals (float, costumes, number of marchers, music, etc.)
• Float music; select 2-3 songs per float, work with team on formatting

Miscellaneous
• Assist with event graphics, including staff holiday card
• Preview Party (set-up & tear down)
• Pancake Breakfast (set-up & tear down)
• Assist with Skillman Float Design contest and press conference
• Neighborhood Thanksgiving Dinner at The Parade Studio coordination assistance
• Helping where needed – sponsorship fulfillment, mailings, answering the phone, help keep office area tidy, greeting special guests at the door, volunteer projects, etc.

Please email resume & cover letter to CarolAnn Barbb, Director of Events, cbarbb@theparade.org or visit https://theparade.org/magical-opportunities/ for additional information