Office & Administrative Specialist, Intermediate - Job ID 74898

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position exists to perform high level clerical and administrative support in the Minnesota Pollution Control Agency (MPCA) Detroit Lakes Regional Office. This position will support multiple divisions and multiple programs using knowledge based on program guidelines.

Functions performed will include advanced compliance and enforcement document processing, publishing public notices on GovDelivery, issuing final permits, managing inventory, data entry, assist the fleet coordinator, filing, mail/package receipt and distribution, administrative support, conference room scheduling, answering telephones, and reception duties. The position assists with delegated office managerial duties to ensure the office functions smoothly and efficiently.

Qualifications

Minimum Qualifications

Typing and word processing skills sufficient to produce quality documents and reports accurately and in an efficient manner using Microsoft Word.

Ability to scan multiple page documents and utilize multi-function devices (scanner/copier/printer).

Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.

Customer service skills sufficient to serve the members of the public and internal staff and management in an effective and courteous manner.

Basic principles, practices, and techniques of database management sufficient to carry out administrative tasks and compile accurate information.

Ability to communicate with others, understand information, and follow written and verbal instructions.

Human relations skills sufficient to maintain good working relationships with agency staff and external customers.

Valid Driver’s license is required – see additional requirements.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Two (2) years of customer service or two (2) years general office experience using working knowledge of Microsoft Word and Excel, Adobe Acrobat DC, Tempo & OnBase software.

Ability to work independently on projects and actively participate as a team member.

Ability to set priorities and organize work in order to carry out daily tasks and meet established timelines.

Excellent problem solving and analytical skills.

Excellent communication skills including listening skills.

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers, and small equipment. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

Additional Requirements

A driver’s license is an essential function of this position. This requires possession of an unrestricted Class D Driver’s License. The job offer is contingent on confirmation of a valid driver’s license AND a satisfactory driver's license record check. Requires a Class D driver's license: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver's license. Operators may also tow vehicles/trailers as long as the gross combination weight does not exceed 26,000 pounds.

About Pollution Control Agency 

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.