Office Manager

The Office Manager is responsible for the coordination of the overall administrative, organizational, and management processes throughout the state. Areas of insight include budget/fiscal; grants; inter-agency agreements; procurement, including vehicle/fleet procurement and related account management; purchasing; time and attendance; training and orientation; file management; and management of reports.

The duties may include, but are not limited to:

• Coordinates administrative responsibilities by providing job assignments and direction to other administrative support personnel.
• Provides substantive support in the analysis and review of historical data and collects information using cost-benefit analysis techniques.
• Responsible for all reporting requirements for agency-owned and leased vehicles including utilization, storage, accidents and maintenance.
• Manages purchase card accounts and reconciles transactions to the appropriate budget object and accounting codes.
• Ensures budgetary/purchasing policies and regulations are followed.
• Administers employee onboarding, orientation, and exit procedures.
• Assists in the coordination of training activities to include logistics and scheduling of personnel.

Conditions of Employment

• You must be a US Citizen or US National

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Reviews status of funds reports for work units throughout a state or large geographic area to determine if projected or expended funds are consistent with budget allocations.
• Provides guidance and leadership on administrative processes and service to work units throughout a state or large geographic area.
• Knowledge of Federal travel regulations, policies and procedures in order to disseminate information and provides training to travelers.
• Skill in the efficient use of electronic applications (e.g., spreadsheets, databases, word processing, power point, email and other venues of information technology).
• Works directly with realtors, lessors, contractors, vendors, utility companies, IT, Hub and MRP-BS.

Note: There is no education substitution for specialized experience at this grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures and USDA policy using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Category placement will be determined based on applicants' quality of experience and the extent they possess the following knowledge, skills, and abilities (KSA) or competencies:
 

• Clerical
• Compensation
• Contracting/Procurement
• Technical Competence
• Technical Documentation

Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Those determined to be in the best qualified category will be referred to the selecting official for consideration.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

To preview the application questionnaire, please visit: https://apply.usastaffing.gov/ViewQuestionnaire/12347441