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Administrative Assistant

Soar Technology, LLC.
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About Us 

At SoarTech, we recognize that Artificial Intelligence (AI) is an essential force-multiplier for humans. Since our founding in 1998, our core mission has been to solve the most sophisticated problems faced by the military by supporting our warfighters with advanced AI solutions. Our technologies are developed to learn and adapt to new data and situations effectively and efficiently. We combine leading experts in research and engineering to develop unique, impactful solutions that save time, money, and lives.

SoarTech is growing and we are looking for individuals interested in helping research, develop, and implement AI technology.

Job Description

Acts as the facilities representative and works onsite during core work hours (9 am – 3 pm, Monday-Friday) as a part time, temporary teammate at our Ann Arbor, MI office. The Administrative Assistant ensures onsite office operations run smoothly including, but not limited to, office maintenance needs, visitor support, event planning, customer meeting support, ID badging, catering/event planning, etc. Administrative Assistants embrace and represent the SoarTech Core Values (Innovative, Honest, Customer Focused, Respectful, Integrity and People) in all aspects of their duties and responsibilities.

Duties and Responsibilities

  • Serves as the main point of contact for onsite office needs during business hours and supports administrative/reception requests as required.
  • Helps report needs for building maintenance repairs and recommends changes/improvements.
  • Monitors performance issues of printers; alerts IT or external source for repairs.
  • Maintains inventory levels of general office supplies; reorders/restocks for events as necessary.
  • Collects and distributes all incoming/outgoing mail, packages, and deliveries. Including trips to FedEx drop off locations.
  • Organizes purchasing of office supplies, café snacks, beverages, cleaning supplies, etc.
  • Manages onsite event planning and catering needs for staff/customer events.
  • Supports onsite or offsite project event/demonstration planning as needed.
  • Other duties as assigned.

Required Skills and Experience

  • Excellent customer service skills.
  • Possess strong communication (both oral and written), organizational, interpersonal, problem solving, and time management skills.
  • A degree or degree in progress in business administration, human resources, management, psychology, sociology, or a related discipline or equivalent experience.
  • Ability to display tact, discretion and diplomacy when interacting with employees and management at all levels within the company.
  • Expertise using MS Office toolset.
  • Ability to obtain and maintain a Department of Defense (DOD) Security Clearance. 
  • Strong multitasking ability to efficiently manage multiple projects simultaneously.

Preferred Skills (Not Required)

  • An advanced degree in business administration, human resources, management, psychology, sociology, or a related discipline or equivalent experience.
  • Previous experience in customers services related positions.
  • Pervious office administration experience.

Physical Requirements

  • Must work onsite during regular work hours.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 40 pounds at times.
  • Ability to travel to support security/organizational needs.