Temporary Executive Assistant I/II

The Bay Area Air District is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The District's jurisdiction encompasses all of seven counties Alameda, Contra Costa, Marin San Francisco, San Mateo, Santa Clara and Napa, and portions of two others- southwestern Solano and southern Sonoma.

The Air District is recruiting for the position of Temporary Executive Assistant I/II in the Executive Office. There are two (2) vacancies. Please note that this is a temporary position expected to be 6-9 months in duration.

About the Position

The Executive Assistant in the Executive Office will be reporting to the Executive Operations Manager. This position will support the Office by performing administrative work to facilitate Board and Committee meeting agenda packets, attend in- person meetings, and provide administrative support to the Executive Office.

DEFINITION

Under direction, provides varied, complex and often confidential secretarial and office administrative assistance to the Executive Officer/Air Pollution Control Officer or Deputy Air Pollution Control Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Executive Assistant I is the entry level class in this series. It is designed to allow an experienced secretary to learn the procedures and processes particular to the Air District’s Executive Office and this confidential secretarial class. This class is alternately staffed with the Executive Assistant II level and incumbents may progress to the higher level after gaining experience and demonstrating proficiency sufficient to meet the qualifications of the higher level.

Executive Assistant II is the journey level class in this series, fully competent to independently perform the full scope and diversity of responsibilities. Responsibilities include regular contact with governmental officials, the Air District Board of Directors, Hearing Board and Advisory Council, representatives of business or community organizations, the public, and all levels of Air District personnel to exchange information and explain administrative policies and procedures.