Production Management Apprentice

APPLICATIONS WILL ONLY BE ACCEPTED VIA OUR WEBSITE - PLEASE VISIT OUR WEBSITE TO APPLY FOR THIS POSITION - https://www.seattlerep.org/about-us/employment/apprenticeships/

Department/Team: WHPATP

FLSA Classification: Full-Time/Hourly/Non-Exempt/Temporary

Benefits: Paid Personal Days, Free ORCA Card

Pay Range: $20.76/hour

Application Deadline: Monday, March 31, 2025

You can apply from your phone by texting "WHPATPPMA" to (206) 966-4931

ABOUT US

Seattle Rep is committed to producing the highest quality programming, and we believe that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences.

We are part of a growing movement in theater to ensure inclusion of those who have been excluded historically; focusing particularly on racial and ethnic groups, LGBTQ+ people, people with disabilities, and women, ensuring they are at the decision-making table and reflected in our community.

Mission

Seattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.

Vision

Theater at the heart of public life

Values

Artistic Vitality, Sustainability, Generous and Inclusive Practices

ABOUT THE POSITION

Seattle Rep is seeking a Production Management Apprentice for the 2025-2026 season. In assisting the Producing Director, Producing Associate, Company Manager, Production Contracts Manager, and Artistic Programs Manager, this apprenticeship provides hands-on experience in supporting the production process for Seattle Rep shows from start to finish, liaising and interfacing with artists and making them feel welcome and supported at our theatre, and producing new workshops along with the work that goes on our stage. The Apprentice will also support members of the Production Department in various tasks and projects associated with Mainstage shows, new play workshops, and interdepartmental events as well as the general operation of the theatre. The Apprentice will experience the inner workings of all areas of production and also learn the ins and outs of various theatrical union contracts employed by the theatre.

Typical Duties Include:

Production Tasks (75%):

• In collaboration with the Producing Associate, Company Management, Front of House, and Facilities, assist in preparing for the first day of rehearsal and show Meet and Greets, including set up of space, hospitality, and design presentation materials. (5%)
• Attend technical rehearsals and previews on a rotating basis with the Producing Associate, taking turns to assist Production Department team members and artists as needed. (20%)
• Maintain and update production schedules and calendars as requested. (5%)
• Support in producing Seattle Rep’s new play development lab. This includes but is not limited to creating and distributing contact sheets, calculating budgets, drafting and sending welcome information to artists, liaising with various departments, proofing playbills, filming archival recordings of workshop presentations, and attending rehearsals, tech rehearsals, and performances as requested. (5%)
• Support Artistic and members of the Development Team in producing and executing the annual Gala. (10%)
• Production manage Youth Engagement performance programs, including the Next Narrative Monologue Competition and classes. (10%)
• Assist the Producing Associate with financial projects as assigned, such as actual labor hours tracking, credit card reconciliation, data entry, and artist contract tracking. (5%)
• Ability to break down long-term goals into actionable items during meetings, reflections, and ongoing sessions such as 'We See You White American Theatre' (WSYWAT). This includes identifying key objectives, categorizing tasks into manageable action items, and ensuring they are aligned with overall strategic goals. (5%)
• Conducting ad hoc research and analysis as assigned by the Producing Associate and the Artistic Programs Manager. This includes gathering relevant data, analyzing trends, and providing insights to support decision-making and project development. (5%)
• Assisting in creating and preparing digital documents/templates and folders for the upcoming fiscal year in SharePoint. i.e. union contracts, check requests, FY26 show basis SharePoint for each production & etc. (5%)

Administrative Tasks (25%):

• Sustain and support proper digital and physical file management. (5%)
• Attend and participate in appropriate meetings, such as All-Staff Meetings, show reflections, department meetings, production meetings, affinity groups, and cross-departmental strategy meetings. (5%)
• Take notes for meetings as requested. (10%)
• Assist Producing Director, Producing Associate, and Artistic Programs Manager in upkeep of the various space calendars for the building and use of spaces among departments, artists, and external clients. (5%)

Other Tasks:

• Participate in apprentice-related events, workshops, and outings as requested.

MINIMUM REQUIREMENTS:

• Commitment to cultivating an equitable, diverse, and inclusive workplace via decisive action including consistently seeking out opportunities for self and community improvement in the areas of racial equity, accessibility, gender inclusivity, and cultural sensitivity.
• Attention to detail.
• Strong organizational skills.
• Strong sense of collaboration.
• Ability to stay calm under pressure, problem solve and offer potential solutions on the fly.
• Ability to work with a wide variety of personalities, meet individuals where they are, and ensure artists and staff can bring their fully authentic selves into a production process.
• Strong written and verbal communication skills.
• Ability to see the bigger picture.
• Ability to take initiative and ownership of tasks and projects without being prompted.
• Candidates must have experience working in Microsoft Word and Excel.
• Strong affinity (or quick study) for organizational technology, such as MS Teams, SharePoint, Zoom, etc.
• Strong Interpersonal skills.

TO BE CONSIDERED

Review the minimum requirements for the opportunity.

Complete all areas of the online application.

Attach a resume and letter of interest (cover letter).

Submit two letters of recommendation with your application. (Reference letters will not be accepted separately from the application.)

Applications will be reviewed once the position has closed.

Seattle Rep has a mandatory COVID vaccination policy for all employees, with accommodations for medical and religious exemptions only.