Administrative Assistant

We’re seeking a smart, proactive Administrative Assistant with strong technical skills, excellent communication, and a willingness to wear multiple hats. This role supports executives with scheduling, client calls, travel, billing, compliance, and day-to-day operations—ensuring nothing falls through the cracks.

Key Responsibilities

Manage calendars, meetings, and interviews across time zones

Coordinate travel, prepare itineraries, and handle expenses

Make and receive client calls; follow up on tasks and deadlines

Draft and edit documents, reports, and professional communications

Submit forms and follow up with government agencies and vendors

Support billing, project tracking, and CRM maintenance

Handle a mix of business and occasional personal tasks with professionalism

Required Skills

3+ years in admin, client service, or tech-enabled roles

Expert in Microsoft Office (Outlook, Excel, Word, PowerPoint)

Highly organized, self-driven, and task-oriented

Excellent verbal and written communication

Comfortable with CRMs, scheduling tools, and digital workflows

Discreet, dependable, and adaptable to shifting priorities

Bonus Skills

Experience with compliance filings or vendor coordination

Familiarity with tools like Concur, Slack, or project boards

Growth mindset with interest in operations, recruiting, or client success