Executive Assistant - Emerging Professional

Emerging Professional - Executive Assistant

Overview

Executive Assistant Emerging Professional is an entry-level on-site position that is in charge of assisting the executive director with their tasks and duties. These can include but are not limited to taking calls, checking back with clients and organizations, filing information, and researching and compiling information on organizations and agencies. They may also work with the executive director in creating, planning, managing, and financing programs. This is a great opportunity for those interested in learning more about the ins and outs of running a non-profit organization and managing administrative and secretarial tasks.

Location:

Office: Stone International Wellness Center
1108 W Parker Rd, Suite #102, Plano, TX 75075
Conference Rooms: 5400 Independence Pkwy, Suite #200, Plano, TX 75023
Kitchen (Serving Hope Events): Cornerstone Kitchen
2627 S Ervay St, Dallas, TX 75215
Compensation: Unpaid

Schedule:

Monday, Wednesday, Friday: 11:30 AM – 4:30 PM

Thursday: 8:30 AM – 1:30 PM

Monthly Commitment: Every 4th Saturday, 6:00 AM – 1:00 PM

Hours: 20 hours

Qualifications

The emerging professional should have:

Demonstrates a strong curiosity and willingness to explore diverse tasks and responsibilities.

Exhibits openness and adaptability in engaging with individuals from various backgrounds.

Possesses exceptional time management abilities to prioritize tasks effectively.

Displays outstanding record-keeping and organizational skills to ensure accurate data management.

Communicates clearly and effectively in both written and verbal formats.

Thrives under pressure, maintaining flexibility and attention to detail in a dynamic environment.

Technologically proficient with a creative mindset, strong critical thinking, and effective problem-solving skills.

Consistently demonstrates responsiveness, organization, and reliability in all tasks.

Proven ability to work independently as well as collaboratively within a team setting.

Eager to learn and collaborate with experienced practitioners.

Exhibits strong mental fortitude and resilience in challenging situations.

Capable of managing multiple projects and tasks concurrently with efficiency.

Proficient in English, with strong writing and speaking skills.

Access to reliable internet and technology to facilitate remote work.

Proficient in Microsoft Office Suite or Google Workspace.

Experience

The emerging professional must be:

Applicants must be Work-Study eligible and have a completed FAFSA on file with their university prior to applying.

Have a high school diploma

Interested or have experience in Business Management or Office Administration

Working towards or be interested in pursuing a Bachelor’s in Business Management or Administration, Business Operations, Secretarial and Administrative Sciences, Accounting, Communications, or any related field

Comfortable with on-camera presence, including participation in live streams, photos, and video content for social media and promotional use.

Responsibilities

The emerging professional is responsible for, but not limited to the following:

Build and foster relationships with organizations, communities, volunteers, etc.

Help create and analyze plans to address business needs

Help create and manage processes and operations

Follow up on behalf of Stone Global Realty in regards to thanking donors, volunteers, partnered organizations, etc.

Research and analyze new ways to manage volunteers and donations

Run reports, take minutes, and analyze the activities of every main program

Take notes and gather information in meetings

Assist the executive director in meeting with organizations, clients, donors, volunteers, etc. such as providing general introductions, taking notes, assisting with goods and services, etc.

Assist the executive director in running and managing the main programs

Assist with administrative tasks, including scheduling meetings, coordinating travel, and communicating with designated organizations, businesses, sponsors, etc.

Analyze the needs of the community with the current resources and help develop ideas to successfully fulfill those needs

Assist in preparing presentation materials and reports, including the ability to convey technical information in an accessible manner.

Handle internal and external communication, including emails, phone calls, and physical correspondence.

Maintain electronic and paper records, ensuring that information is organized and easily accessible.

Conduct research and data analysis as needed.

Coordinate with different departments and act as a liaison for the administration team.

Adhere to and manage office procedures and policies.

Undertake occasional special projects as assigned.

Filing and compiling data

Run personal errands

Recruit up to 1-2 Interns and manage their tasks

Update/organize files, websites, stock shelves, and Google Drive files

Interview applicants that you manage and for other positions

Design Canva Flyers for events and fundraisers

Attend every 4th Saturday of each month for the Serving Hope event 6:00 AM – 1:00 PM (Community service)

Expectations

Stone Global Realty strongly encourages cooperation and communication amongst Interns and any action taken to disrupt the environment will be taken seriously. Stone Global Realty accepts and respects all aspiring students of all backgrounds and will not tolerate any discrimination or harassment towards any and all members of Stone Global Realty, whether family or volunteers.