Assistant Director

Assistant Director – Peoples Church Preschool

The Assistant Director is a full-time, year-round leadership position that supports the daily operations of the preschool, with a primary focus on staffing, program quality, compliance, and family engagement. This role works closely with the Director, teaching staff, and church leadership to ensure a high-quality early childhood program.

Compensation & Benefits

• Salary: $40,000 – $48,000, based on experience and credentials
• Full-time position
• Paid Time Off (PTO)
• Paid holidays
• Health insurance benefits
• Childcare tuition discounts

Key Responsibilities

Staffing & Scheduling

• Develop and manage staff schedules each semester based on availability and program needs
• Ensure appropriate adult-to-child ratios are maintained throughout the day
• Coordinate daily staffing adjustments, including breaks, planning time, and absences
• Secure substitute teachers and fill staffing gaps as needed
• Track and approve time-off requests and monitor usage
• Maintain and update daily staffing boards and attendance systems
• Document and manage staff call-ins and absences

Staff Support & Supervision

• Provide daily coaching, mentoring, and support to teaching staff
• Conduct classroom observations and assist with staff evaluations
• Ensure teachers receive adequate planning time and track missed opportunities
• Support onboarding and orientation for new staff, including teaching assistants
• Monitor classroom staffing and adjust as needed to ensure efficiency and quality

Professional Development

• Develop and maintain an annual staff development plan
• Coordinate and lead staff trainings, including onboarding and ongoing professional development
• Manage training requirements through MiRegistry in alignment with licensing and NAEYC standards
• Identify and recommend training opportunities based on classroom needs
• Track and follow up on completion of required trainings

Family Engagement & Conferences

• Coordinate parent-teacher conferences, including scheduling and communication
• Support teachers in preparing for conferences and setting professional goals
• Assist with documentation and organization of conference materials
• Ensure a high level of customer service and communication with families

Records & Administrative Support

• Maintain accurate and organized office and staff records
• Track staff time off, professional development, and compliance requirements
• Assist with payroll review (as backup support)
• Document and distribute meeting notes as needed

Licensing, Accreditation & Compliance

• Support the Director in maintaining compliance with licensing requirements
• Assist with national accreditation (NAEYC), Nature Explore certification, and Great Start to Quality ratings
• Ensure documentation and systems are up to date and audit-ready

Office & Program Operations

• Manage building use requests and coordinate with facility staff
• Maintain program calendars and scheduling systems
• Oversee data entry and system management (including Tadpoles)
• Assist with communication updates, including website and social media

Communication & Collaboration

• Support communication with families, staff, and church partners
• Coordinate with the Finance Administrator on financial processes
• Maintain clear and consistent internal and external communication

Meetings & Events

• Attend regular meetings, including:
• Church staff meetings (weekday)
• Parent group meetings (virtual/daytime)
• Christian Education meetings (evenings, bi-monthly)
• Participate in family events, including occasional evenings

Additional Responsibilities

Perform other duties as assigned to support the preschool’s operations and mission

Ideal Candidate

The ideal candidate is highly organized, collaborative, and passionate about early childhood education. They are comfortable managing multiple priorities, supporting staff, and ensuring smooth daily operations in a dynamic preschool environment.