HR Intern

Job Description, HR Intern 

Job Title: HR Intern

FLSA Status: Non-Exempt 

Full-time during the summer, with part-time availability now if available.

Summary

Supports daily Human Resources operations, assisting with onboarding, leave of absence administration (including paid state leave), benefits support, payroll and timekeeping, compliance, and HR data management. This role also supports special projects, prepares HR materials, assists with audits, and helps maintain accurate records while ensuring confidentiality and adherence to company policies and labor laws.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support Segment HR Directors & HR business partners with daily HR activities 
• Prepares power point presentations, handouts, excel documents, and other materials as directed
• Assists in special projects for Human Resources department and continuous improvement initiatives
• Support and administer leave of absence cases across multiple business units, including coordination of paid state leave programs.
• Perform general administrative duties including document preparation, data tracking, organizing, and scheduling
• Gains knowledge of benefits programs such as life, health, dental and disability insurances, vacation, sick leave, leave of absence, and is able to provide employee assistance. 
• Assist in onboarding, new hire orientation, employee engagement, HR data management, recruitment, compliance, and day‑to‑day HR operations in alignment with ARCH’s policies and procedures
• Assists team members with payroll and timekeeping issues
• Maintains Human Resource Information System records, employment files, and other records in compliance with laws, regulations, best practices, and department procedures; compiles data and responds to requests for information as appropriate
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting comply with labor laws. 
•  Ensure compliance with HR policies, procedures, confidentiality standards, and documentation requirements
• Audit 401k documentation, benefit and dependent documentation.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Pursues training and development opportunities; shares expertise with others.
• Establishes and maintains effective relations; works cooperatively in group situations.
• Balances team and individual responsibilities; gives and welcomes feedback.
• Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Includes staff in planning, decision-making, facilitating and process improvement; makes self-available to staff;
• Encourages open communications; confronts difficult situations.
• Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events.

Qualifications

To perform this job successfully, an individual must be able to effectively perform the essential duties of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Enrolled in Human Resources Bachelor's program from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze and interpret general business information.  Ability to effectively communicate with and respond to questions from employees, including management.

Computer Skills

Interest in learning Human Resource and payroll systems, with basic proficiency in Microsoft Office applications.

Work Environment The position is primarily performed in a professional office and remote work environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Notes

ARCH Global Holdings is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success.  All employees of ARCH Global Holdings are employed on an at-will basis.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.