Quality Assurance and Compliance Intern

GxP Compliance and Document Management Intern

Department: Quality Assurance / Regulatory Compliance

Duration: June 1 - September 30 2026

Location: Onsite in Brisbane, CA (5 days a week)

About the Role

This summer paid internship supports our Quality Assurance team. The intern will complete four compliance workstreams -- auditing job descriptions, reviewing resumes on file, verifying electronic signature certifications, and updating legacy document references -- all critical to maintaining regulatory readiness.

Responsibilities

• Maintain the complete GxP-designated user list from the Training Assignment System
• Audit job description completeness by cross-referencing each GxP user against existing records and tracking gaps to resolution
• Collaborate with users and managers to draft or finalize Job Descriptions meeting GxP standards, then upload approved documents to the Training Assignment System
• Verify that all GxP users have a current resume on file; conduct outreach for missing documents and upload completed records
• Confirm every GxP user has submitted a completed Electronic Signature Certification Form per 21 CFR Part 11; follow up on incomplete submissions
• Audit and update legacy document references within the eDMS to reflect current versions and naming conventions
• Maintain clear tracking logs and follow-up documentation throughout all workstreams

Minimum Requirements

• Currently enrolled in or recently completed a degree in Life Sciences, Biology, Chemistry, Pharmaceutical Sciences, Healthcare Administration, or a related field
• Basic familiarity with GxP regulations (coursework, prior internship, or self-study acceptable)
• Strong attention to detail and ability to manage multiple tasks and deadlines
• Proficiency with standard office software (email, spreadsheets, word processing)
• Clear written communication skills for professional outreach and documentation
• Ability to handle sensitive employee information with discretion

Skills We Are Looking For

• Regulatory awareness: familiarity with GxP and 21 CFR Part 11 basics
• Systematic auditing and record-keeping across large datasets
• Professional written communication and follow-through
• Data organization using spreadsheets or tracking tools
• Discretion when handling employee personnel records
• Proactive follow-up and independent task closure

Nice to Have

• Prior QA or compliance internship experience
• Experience with a document management system
• 21 CFR Part 11 coursework or training
• Familiarity with electronic signature workflows or training management systems