Executive Support & Administrative Intern

Executive Support & Administrative Intern (Remote | Executive Leadership Experience | Academic Credit Eligible)

Become the strategic right hand to a startup founder—help turn big ideas into action while gaining firsthand exposure to leadership, business strategy, and company growth.

About VidaSana Wellness

VidaSana Wellness is building the future of digital health, wellness, and personalized care through an AI-powered marketplace designed to make wellbeing more accessible, human-centered, and data-driven.

Our platform connects individuals with trusted wellness providers across mental health, holistic wellness, fitness, nutrition, and lifestyle services while delivering personalized support through an emotionally intelligent AI companion. By combining innovative technology, human connection, and evidence-informed wellness practices, we are creating a more accessible and empowering wellness ecosystem for individuals around the world.

Operating at the intersection of health technology, entrepreneurship, artificial intelligence, and marketplace innovation, VidaSana is focused on solving real-world challenges while helping people make informed decisions about their wellbeing.

As an early-stage startup, every team member plays a meaningful role in shaping the company's future. Interns are not limited to observation—they contribute directly to strategic initiatives, operational improvements, and business growth efforts. This provides a unique opportunity to gain hands-on experience while working closely with leadership and seeing how a mission-driven company is built from the ground up.

Role Overview

We are seeking a highly organized, resourceful, and proactive Executive Support & Administrative Intern to work directly with VidaSana's Founder and CEO.

This role is ideal for students interested in business administration, healthcare administration, executive leadership, project management, operations, entrepreneurship, consulting, or startup management. As a trusted support partner to the CEO, you will help manage priorities, coordinate initiatives, streamline administrative processes, and ensure key projects continue moving forward efficiently.

Unlike a traditional administrative internship, this role offers exposure to a wide range of business functions, including executive communications, project coordination, investor relations, strategic planning, business development, operations, recruiting, and organizational management. You will gain valuable insight into how leaders make decisions, manage competing priorities, and guide a growing organization through its next stage of development.

The ideal candidate enjoys solving problems, creating structure, managing details, and supporting high-impact initiatives. This is a high-visibility, high-responsibility opportunity where your contributions will directly support leadership effectiveness and organizational success.

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate the CEO's calendar, scheduling, and meeting logistics
• Assist with email management, follow-up communications, and executive correspondence
• Prepare meeting agendas, capture meeting notes, and track action items
• Organize digital files, documents, presentations, and company resources
• Support executive workflow management and daily administrative operations

Project Management & Coordination

• Track project milestones, deadlines, deliverables, and team priorities
• Coordinate follow-up activities across multiple departments and initiatives
• Monitor project progress and help ensure accountability on key objectives
• Maintain and update project management systems including Asana, Notion, and Google Workspace
• Support implementation of operational processes that improve efficiency and organization

Research & Strategic Initiatives

• Conduct research on industry trends, competitors, partnerships, funding opportunities, and strategic initiatives
• Prepare briefing materials, executive summaries, reports, and presentation content
• Assist with market research, stakeholder analysis, and special projects
• Gather and organize information to support executive decision-making

Communication & Stakeholder Engagement

• Support communications with investors, partners, providers, interns, and community stakeholders
• Assist in coordinating meetings, presentations, and follow-up activities
• Draft professional communications and outreach materials as needed
• Handle confidential information with professionalism, discretion, and integrity

Startup Operations Support

• Assist with recruiting, onboarding, and internship program coordination
• Help improve operational workflows and internal documentation
• Support organizational initiatives related to growth, partnerships, and expansion
• Contribute to cross-functional projects that support company objectives

Qualifications

Required

• Currently pursuing an undergraduate or graduate degree in Business Administration, Healthcare Administration, Management, Communications, Public Administration, Entrepreneurship, Marketing, or a related field
• Strong organizational skills and exceptional attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong time management and problem-solving abilities
• Professionalism, discretion, and sound judgment when handling sensitive information
• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, Gmail)
• Ability to work independently while maintaining accountability and follow-through

Preferred

• Interest in executive leadership, healthcare administration, entrepreneurship, startup operations, consulting, or project management
• Experience with project management platforms such as Asana, Notion, Airtable, Trello, or Monday.com
• Previous administrative, office support, leadership, customer service, or project coordination experience
• Experience conducting research and preparing professional reports or presentations
• Familiarity with business operations, organizational management, or workflow improvement
• Interest in health technology, wellness innovation, artificial intelligence, or digital marketplaces

What You'll Gain

• Direct mentorship and collaboration with a startup Founder and CEO
• Exposure to executive decision-making and organizational leadership
• Hands-on experience in project management, operations, and strategic planning
• Experience supporting real business initiatives with measurable impact
• Development of professional communication, leadership, and organizational skills
• Exposure to investor relations, partnerships, recruiting, and startup growth initiatives
• Portfolio-building projects and meaningful contributions to company development
• Insight into how startups launch, scale, and manage growth

Time Commitment

• Remote (10- 20 hours per week typical)
• We offer flexible scheduling in alignment with university requirements or based on an individual agreement with the student, depending on academic needs.

Compensation

This is an unpaid internship intended for educational and professional development.

How to Apply

Apply through Handshake:

Please include:

• Resume
• Short cover letter describing your interest in serving as an Executive Support & Administrative Intern and supporting the CEO of VidaSana Wellness

Subject Line: Executive Support & Administrative Intern – [Your Name]

Our Commitment to Inclusion

VidaSana Wellness is committed to building an inclusive and diverse environment. We welcome applicants from all backgrounds, experiences, identities, and perspectives. We believe diverse viewpoints strengthen innovation, foster creativity, and help us better serve the communities we support.