You are viewing a preview of this job. Log in or register to view more details about this job.

Administrative Assistant

ATHENA Consulting, LLC
Email

OVERVIEW OF ATHENA

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY

We are currently recruiting for an Administrative Assistant position. This full-time position is located in Wilmington, DE and pays $21 per hour.

The Administrative Assistant provides administrative, customer service, scheduling, office management, and program support for the Dual Generation Center. The position assists with scheduling, communications, reports, filing, supplies, events, vendor coordination, and program evaluation while supporting positive relationships with families, schools, partners, and community members. The role requires strong organization, communication, customer service, and the ability to manage multiple priorities effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Provide administrative support to staff, including scheduling meetings, phone calls, travel arrangements, and events.
  • Draft communications, prepare mailings, and provide general administrative support.
  • Provide customer service to families, schools, partners, community members, and other stakeholders.
  • Prepare reports and maintain organized and appropriate filing systems.
  • Manage office supplies and coordinate ordering as needed.
  • Assist with troubleshooting basic technology issues and coordinate with outside vendors for services and repairs.
  • Support program evaluation by entering, organizing, and summarizing workshop feedback.
  • Represent the Dual Generation Center at events and community activities as needed.
  • Bring relevant information and ideas from events, meetings, and community interactions back to the organization.
  • Support organizational advocacy efforts as assigned.
  • Assist with special projects and other administrative tasks as needed.
  • Perform other related duties as assigned.

Required Skills/Abilities

  • Excellent customer service skills.
  • Outstanding verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks, projects, and priorities effectively and professionally.
  • Ability to communicate and work effectively with families, schools, community partners, vendors, staff, and other stakeholders.
  • Ability to work independently while collaborating effectively with a team.
  • Ability to represent the organization professionally at community events and other activities.
  • Commitment to supporting the mission and communities served by the organization.

Education and Experience

  • Minimum of two years of relevant work experience required.
  • Experience in administrative support, office coordination, customer service, or a related field preferred.
  • Degree preferred.

Physical Requirements

  • Ability to sit and work at a computer for extended periods.
  • Ability to use standard office equipment, including computers, telephones, printers, and related technology.
  • Ability to occasionally lift and carry up to 50 pounds.
  • Ability to travel within the state as required.
  • Ability to attend and support community events and organizational activities as needed.

Additional Requirements

  • Ability and willingness to travel within the state as required.
  • Must be able to represent the organization professionally when interacting with families, schools, partners, community members, and other stakeholders.

Successful ATHENA employees will display the following characteristics

  • You strive to be the best in your field currently and in the future.
  • You like to make your employer look good.
  • You find solutions, where others only see problems.
  • You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
  • You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
  • You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  • You demonstrate exceptional customer service and professionalism.
  • You are adaptable, organized, and able to manage multiple priorities in a fast-paced environment.

The benefits of working for ATHENA include

  • Support from a team of professionals committed to making your life better.
  • Medical, dental, and vision insurance.
  • Health Savings Account.
  • Pet insurance.
  • 401(k) with a generous employer match.
  • ATHENA-paid Life and Accidental Death & Dismemberment Insurance.
  • Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children.
  • Short- and Long-Term Disability.
  • Employee Assistance Program (EAP).
  • Easy-to-use employee self-serve HR portal.
  • Paid Time Off (after 90 days, up to 7 days per year).
  • Paid Holidays (time and a half if worked): New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment, and if hired, employment with the company is on an at-will basis and may be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications including but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status, or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.