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Human Resources Virtual Remote Internship

Seaside Sustainability, Inc.
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Human Resources

The Human Resources department at Seaside Sustainability is responsible for our internship program's organization, performance, and culture. The team creates strategies to recruit and retain a skilled and diverse group of interns while helping current interns develop their professional skills. HR communicates with applicants throughout the application, interview, and onboarding process, ensuring a smooth transition into the organization. Additionally, the team fosters an optimal work environment by improving intern wellness, maintaining ongoing communication with current interns, and providing administrative support, such as storing confidential information on intern paperwork and connecting interns with project teams. The Human Resources team is divided into four key sub-departments: Screening, Interviewing, Onboarding, and Offboarding.

Preferred Qualifications for HR Interns: 

Interns should be comfortable with basic administrative skills (G Suite, email) and possess excellent time management skills with a proven ability to meet deadlines. We are looking for individuals with strong communication and interpersonal skills. All HR Interns must also be able to work independently and in a team.

 

Human Resources Teams

Screening

The Screening department is responsible for the initial stages of the recruitment process. This team handles the preliminary review of applications and resumes, ensuring that only the most qualified candidates proceed to the next steps. By managing applicant databases and conducting initial research, the Screening Department plays a critical role in building a strong pool of candidates for Seaside Sustainability.

Interviewing

The Interviewing department focuses on evaluating candidates through structured interviews. This team is responsible for scheduling and conducting interviews, assessing candidates’ fit for the organization, and providing feedback to the recruitment team. The Interviewing Department ensures that the most suitable candidates move forward in the hiring process.

Onboarding

The Onboarding department is dedicated to ensuring a smooth transition for new hires into the organization. This team prepares and delivers orientation materials, facilitates onboarding, and supports new interns as they integrate into their roles. The Onboarding Department is essential to creating a positive and welcoming experience for all new team members.

Offboarding

The Offboarding department manages the exit process for interns leaving the organization. This team conducts exit interviews, handles offboarding documentation, and gathers feedback to improve future HR practices. The Offboarding Department plays a crucial role in ensuring that departing interns have a positive experience and that valuable insights are collected for continuous improvement.

Job Description:

  • Assist in the initial screening of resumes and applications to identify qualified candidates.
  • Manage applicant data using Airtable, ensuring accuracy and up-to-date records.
  • Conduct preliminary research on candidates to assess their suitability for open positions.
  • Schedule and conduct interviews with candidates, ensuring a smooth and professional process.
  • Evaluate candidates’ skills, experience, and cultural fit for Seaside Sustainability.
  • Provide detailed feedback to the recruitment team to inform hiring decisions.
  • Prepare and deliver orientation materials to new hires.
  • Facilitate onboarding sessions to ensure a smooth transition into the organization.
  • Support new interns by connecting them with their teams and providing ongoing assistance during their initial period.
  • Conduct exit interviews and handle offboarding documentation.
  • Develop and maintain offboarding checklists and materials.
  • Gather feedback from departing interns to identify areas for improvement in HR practices.
  • Collaborate with other HR teams to ensure a cohesive recruitment, onboarding, and offboarding process.

Desired Skills:

  • Proficiency in Google Suite, Airtable, Canva, and Excel data analytics.
  • Strong organizational, communication, and interpersonal skills.
  • Ability to objectively evaluate candidates and provide constructive feedback.
  • Flexibility and creativity in adapting to changing projects and requirements.
  • Ability to work independently and as part of a team.

Desired Experience:

  • Prior experience in HR processes, including recruitment, onboarding, and offboarding, is beneficial but not required.
  • Experience in conducting interviews and preparing orientation materials.
  • Familiarity with data management and analysis tools, particularly Google Suite and Airtable.
  • Experience working with HRIS (Human Resources Information Systems) and utilizing Airtable for managing HR processes.
  • Knowledge of screening tools and platforms, including Handshake, Catchafire, Volunteer Match, and similar platforms.
  • Experience in employee engagement, including policy development and implementation.
  • Prior involvement in managing or supporting internship programs, including recruitment, onboarding, and development.
  • Experience in using technology to streamline HR tasks and improve efficiency

 

Human Resource Project Managers

Each PM leads one division within a team. They work closely with the HR fellow to assign tasks to their divisional interns in weekly meetings. 

Skills Needed:

  • Have previous leadership experience and know how to lead a team (Not Required)
  • Must be organized, reliable, and possess strong communication skills

Human Resource Fellow

The HR Fellow works closely with the intern directors and other fellows to discuss updates relating to organizational change. The fellow will then meet with the PMs to coordinate these tasks to the general interns. They will also perform the general fellow tasks.

Skills Needed:

  • Strong leadership skills
  • Commit longer working hours at Seaside
  • Ability to adapt to change and delegate tasks effectively
  • Open to feedback

What is Seaside: Seaside Sustainability is a nationally recognized, award-winning 501(c)(3) charitable organization dedicated to community engagement, public education, and environmental conservation. Seaside aims to be a leader in environmental and STEM educational programs and recognition initiatives. We help by promoting public awareness about the importance of environmental health, providing resources to develop problem-solving skills, and chances to get engaged as part of a community to take action. We organize our works and initiatives around these areas: plastic mitigation, marine citizen science, sustainability education, and solar energy in the community.

 

Why Intern at Seaside: Seaside’s internship program is hands-down one of the best in the area! With its roots firmly seated in education and hands-on learning, there is no doubt that that is why we have more than 50 interns at any given point throughout the year. Our programs and initiatives encourage members of the community, young and old, to build and nurture a relationship with local land and seascapes. An internship at Seaside allows you to explore a myriad of internship opportunities, relevant to almost any future interest. Join Seaside Sustainability for any season, or during breaks in your school schedule. We are looking for part-time interns in high school, college, and beyond to work on a diverse and challenging array of projects and initiatives. We are accepting applications for unpaid internships, with hours available any day of the week and practically any time of day: weekdays, weekends, and evenings included. We prefer to have our local interns work in person at the office in Gloucester, and we also invite interns from all over the United States and internationally to apply. Seaside Sustainability provides interns with real and meaningful work, and internships are available in any season with flexible time schedules.

 

Mission: Seaside Sustainability's mission is to preserve and protect the world's oceans, seas, wetlands, and estuaries by motivating citizens to evaluate the critical issues facing the water environment, educating the public on best practices for sustainability, and providing guidance for taking effective action. Among our most important areas of focus are the elimination of consumer plastics and the creation of educational programs for students of all ages. By partnering with diverse stakeholders, including educational institutions, environmental groups, and other organizations across the public and private sectors, Seaside Sustainability is committed to building an informed citizenry to address the sustainability of water-based ecosystems in communities around the world.

 

Vision Statement: Seaside’s programs and initiatives encourage members of the community, of all ages, to build and nurture a relationship with local land and seascapes. We believe that environmental challenges can be overcome by instilling ethical and social responsibility into our existence. And we address these challenges by illuminating the heavy costs of environmental degradation by providing resources to develop skills, solutions, and community involvement.

 

What Interns Do at Seaside Sustainability: Our interns are not limited to just one role; we encourage each intern to take advantage of the opportunity to explore a variety of roles and responsibilities. Our interns are never bored as they’re always given real and meaningful work that is essential to the day-to-day operation of the company. As an intern with Seaside Sustainability, you will be asked to perform a myriad of tasks, most of which can also be found at https://www.seasidesustainability.org/intern-details. 

 

Market Research Weekly Work: We have been working on collecting critical contact information on schools, educators, and administrators since 2017 in preparation to re-launch and manage our Green Scholars Program across the country!! To meet our weekly goals, all Seaside Sustainability interns are required to spend no more than 2-hours a week collecting this critical information! This activity is absolutely crucial to our program's success, hence why interns dedicate part of their weekly time commitment to its completion. We have developed an entire process that our interns are trained in to make it as easy as possible for you! Interns that are in Seaside Sustainability’s management are not required to do this weekly market research.

 

Course Credit: Students may receive course credit for this internship. Staff will work with the intern’s school/advisor on achieving desired learning outcomes and completing all necessary paperwork.

 

Requirements: Seaside Sustainability requires interns to work at least 15 hours per week.  

 

And remember to check out our partner organization National STEM Honor Society for another great internship opportunity!

President’s Volunteer Service Award: Seaside Sustainability is now certified to give out the “President’s Volunteer Service Award” to eligible interns. This award was created to, “recognize the important role of volunteers in America’s strength and national identity. This award honors individuals whose service positively impacts communities in every corner of the nation and inspires those around them to take action, too.” This is a great achievement to put on your resume!  What are the requirements for this award?

  1. Must be a citizen of the United States or a lawful permanent resident
  2. All hours must be completed within a 12-month period to be counted towards the final total
  3. All hours must be tracked in Seaside’s weekly shift report to be counted

Diversity, Equity, and Inclusion Statement: Seaside recognizes that environmental issues are human issues, and therefore everyone has a right to be a part of the solution. Seaside is committed to fostering a diverse and inclusive environment that welcomes all participants irrespective of their gender, race, sexuality, religion, national origin, age, veteran status, or socioeconomic status. The demographics of our internship program directly reflects the composition of our national outreach while the composition of our board more reflects the local composition of our communities. With the understanding that Environmental Issues disproportionately affect low income communities, minority communities, and communities of color, we are actively seeking to ensure that our environmental work, our projects, and programs are crafted in a way that both reflects and aids in combating the plight of minorities, of people of color, of economically challenged, and other disadvantaged individuals.

General Skills Needed:

  • Passionate and dedicated to making a difference in the environment
  • Good virtual communication skills                       
  • Comfortable working in teams 
  • Good time management skills
  • Willingness to learn and work outside of their comfort zone 
  • Basic knowledge of communication technology (G-Suite, Zoom, Email) 
  • Leadership skills

Management Roles

Project Managers

Seaside Sustainability’s rapid growth is requiring the organization to look for enthusiastic students who wish to take their passion for the environment to the next level. To promote this, Seaside will provide Project Managers with a professionally guided internship that assists with intern management strategies and supports their aspirations for career development. PMs take the lead on more than 20 Seaside projects ranging from 2-10 team members working virtually. Being a Project Manager is truly a win-win situation: the environment benefits, interns benefit, and project managers gain invaluable experience. We are actively seeking to recruit college students, graduate students, and those with leadership experience to fulfill the role of a project manager. Interns at Seaside Sustainability may be promoted to the position of a project manager by exemplifying the characteristics of a model intern. Skills Needed: Project development, Task delegation, Superior organizational and communication skills

Management Fellows

Similar to the Project Manager position described above, a Fellow exemplifies organization, leadership, and communication skills and has the opportunity to lead a team of 3-10 interns in one of the teams above throughout their internship. This position is more demanding and requires someone with the ability to check emails and make phone calls outside of their regular working hours. The duties of this position include: interviewing applicants, onboarding new interns, meeting with interns 1:1 every other week, reporting to the Executive Director, and lastly, ensuring intern and project success.

Intern Directors

Seaside Sustainability’s internship program has been growing steadily since its creation, and now has the capacity to offer another management position to exceptional interns. Similar to the Project Manager position described above, a Fellow exemplifies organization, leadership, and communication skills and has the opportunity to lead a team of 3-10 interns in one of the teams above throughout their internship. This position is more demanding and requires someone with the ability to check emails and make phone calls outside of their regular working hours. The duties of this position include: interviewing applicants, onboarding new interns, meeting with interns 1:1 every other week, reporting to the Executive Director, and lastly, ensuring intern and project success.

And remember to check out our partner organization National STEM Honor Society for another great internship opportunity!