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Submissions Fellow

Job Description Summary

A fellowship is an entry-level position designed to teach the employee the
fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and
Foundations of Presenting; as well as a series of discussions with Senior
Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Submissions Fellow ensures that projects are compliant and error-free for submission to the client’s medical, legal, and regulatory review panel to reduce turnaround. The Submissions Fellow will gain expert knowledge of clients’ regulatory submission platforms, tools, and processes to guide the internal Havas team on project submissions to ensure that projects are submitted correctly and on time.



- Prepares and reviews documents for each asset for submission to the client’s regulatory, medical, and legal team to ensure compliance

- Uploads all assets, annotations on medical claims, reference documents, metadata, and supporting documents into the client’s regulatory platform

- Coordinates with the internal Havas team to create a submission timeline for all assets and ensure that established timelines are met

- Reviews tagging and linking of references in the submission platform to ensure accuracy 

- Primary contact for questions on submission requirements and guidance

- Provides support and file management on the client regulatory platform

- Tracks job routings and provides MLR reviewer feedback to the project team

- Tracks reference IDs and asset codes

- Completes quality control checks 

- Performs administrative and ad hoc assignments as instructed by the supervisor



- BA/BS in Marketing, Communications, Business Administration, Health Science, or equivalent

- 0-1 year experience in pharmaceutical advertising with knowledge of regulatory review process, healthcare, or communications industry

- Demonstrated knowledge of MS Suite, Excel, and Adobe Acrobat

- Candidate should be comfortable with working in a fast-paced environment

- Candidate should be comfortable working under pressure while maintaining a quality standard of work

- The successful candidate should be adaptable and a fast learner, and should have strong organizational, multitasking, and time management techniques as well as demonstrate the utmost attention to detail