Executive Assistant

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role plays a critical part in ensuring the smooth operation of our company by managing administrative tasks, coordinating schedules, and facilitating communication both internally and externally.

Responsibilities (including but not limited to):

- Calendar Management: Maintain and manage executive calendars, scheduling meetings, appointments, and conference calls, and ensuring timely reminders and follow-ups.
- Email Correspondence: Monitor and prioritize incoming emails, drafting responses, managing inbox organization, and flagging urgent matters for attention.
- Travel Arrangements: Coordinate travel arrangements and accommodations for executive team members, including flights, hotels, transportation, and itinerary planning. Some travel required for the position as well. 
- Meeting Coordination: Prepare meeting agendas, documents, and presentations, and assist in meeting setup, logistics, and follow-up actions as needed.
- Document Management: Organize and maintain digital, audio and physical files, documents, and records, ensuring confidentiality and accessibility as required.
- Communication Liaison: Serve as a primary point of contact for internal and external communications, screening phone calls, taking messages, onboarding new Bad Kids, occasional zoom moderation and handling inquiries professionally and promptly.
- Event Planning: Assist in the planning and execution of company events, including meetings, conferences, and social gatherings, coordinating logistics, invitations, and materials.
- Expense Management: Track and reconcile expense reports, receipts, and invoices, ensuring accuracy and compliance with company policies and procedures.
- Project Support: Provide administrative support to executive-led projects and initiatives, coordinating tasks, timelines, and deliverables as directed.
- General Administrative Tasks: Perform various administrative duties, including copying, printing, scanning, filing, and other ad hoc tasks to support the efficient operation of the executive office.

Qualifications:

- Bachelor's degree in business administration, communications, or related field preferred.
- Proven experience as an executive assistant or similar administrative role, preferably in the entertainment or media industry.
- Familiarity with Project management software such as Monday, Basecamp and Clickup. 
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication skills, both written and verbal, with a professional and polished demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools such as Google Docs, Google Sheets, Dropbox and software.
- Discretion and confidentiality in handling sensitive information and company matters.
- Flexibility and adaptability to changing priorities and fast-paced environments.
- Ability to work independently with minimal supervision and as part of a collaborative team.

Benefits:

- Opportunities for professional development and career advancement within Bad Kids Korporation.
- Dynamic and Creative work environment with a supportive and Collaborative team.

How to Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and relevant experience for the role. Please send application materials to internships@badkidsklass.com.

Bad Kids Korporation is an equal opportunity employer and values diversity in the workplace. We encourage individuals of all backgrounds and identities to apply. We look forward to welcoming a dedicated and resourceful Executive Assistant to our team!