ICT and Administration Intern
Title: ICT and Administration Intern
Duty Station: Washington DC, the U.S.A.
Duration: 3-6 months
Contract Type: Internship
Supervisor: Senior Admin/ Finance Officer
Start date: July - August 2024
Administration and ICT Intern provides clerical and technical assistance to the UNHCR office under the overall supervision of the Head of Administration Unit to ensure that routine services and activities within the administration field are properly implemented. Subject to the nature of the assignment, he/she will receive regular guidance from other colleagues within the unit. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under the direction of the supervisor.
Intern will participate in a range of activities within the ICT and Admin Units. Intern will become familiar with the daily task of related matters in a large humanitarian organization. The overarching objectives of the internship – from the perspective of the intern – are (i) to gain a deeper knowledge of the work of UNHCR, as well as of the frameworks governing the organization’s interventions, rules and regulation and (ii) to practice and develop analysis skills and other professional working skills, such as project and time management, prioritization, teamwork, presentation skills, etc. The work of the interns is not confined to a single project as may be the case in other internships since interns are involved in all aspects of our work. The engagement also includes some elements of routine tasks (e.g., filing).
Duties and responsibilities
• Assists in maintenance of financial records, budget monitoring systems.
• Working with Senior ICT Associate to upkeep the ICT systems and equipment.
• Assist with official travel requests.
• Prepares reports as scheduled and special reports as required for inventory, budgeting, and analytics. Assists in requisitions of office equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory needs.
• Performs other duties as required.
Minimum qualifications required
In order to be considered for an internship, candidates must meet the following eligibility criteria:
• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.
Desirable qualifications and skills
While not being a formal requirement, any relevant experience will be taken into account in the selection of interns. Candidates should furthermore demonstrate the following skills:
• Analytical and drafting skills.
• Good oral communication skills.
• Understanding of UNHCR’s Mandate.
• Knowledge of ICT standards and good level of ICT proficiency.
• Ability to work independently with minimal supervision, as well as within a team.
• Good time management skills.
• Fluency in English required.
Conditions
It is a full-time role with working hours starting from 09:00 am to 5:00 pm Monday to Friday (40 hours per week). The successful candidate will be assigned to support the team in MCO Washington.
Allowance
Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.
How to apply
Interested applicants should submit their application through:
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training.
We welcome applications from candidates with a refugee or stateless background.