PUB Student Clerical Assistant (Work-Study Position)

OAKLAND UNIVERSITY

PROJECT UPWARD BOUND

502 Meadow Brook Road

120 Vandenberg Hall

Rochester, Michigan 48309-4452

Phone: 248-370-3218   Fax: 248-370-3217       Email: pub@oakland.edu

http://www.oakland.edu/upwardbound

JOB SUMMARY: STUDENT CLERICAL ASSISTANT (WORK STUDY POSITION)

JOB TITLE:   Student Clerical Assistant                                                         DATES: Fall / Winter Semesters

HOURS:          Monday-Friday work between the hours of

     8:00am -12:00 noon or 1:00-5:00 p.m.                             

                        Work some Saturdays, 8:15 am - 3:15 pm                      POSITION(S) AVAILABLE: Varies

REPORTS TO: Office Manager                                                           PAY: Starts at $15.00/hr - Work/Study Position                                                                       

PURPOSE: Provide front desk reception and phone answering; run errands on campus; perform routine clerical duties as assigned by the Office Manager or other designated supervisor.

PRIMARY DUTIES

• Greet incoming visitors and provide directional or informational assistance as needed.
• Answer telephone calls providing specific information or routing to appropriate personnel.
• Perform accurate word-processing of lists, labels, and similar light word-processing projects.
• Perform data entry and file confidential documents (must sign a confidentiality agreement).
• Duplicate, fold, collate, and staple documents and prepare mailings.
• Make telephone calls and/or use social media to schedule appointments, follow up absences, and/or track program graduates.
• Keep storage areas organized and transport supplies between rooms/buildings as needed for programming (which may require bending, stretching/reaching, and lifting).
• Make deliveries and pick-ups to different campus locations.
• Other similar tasks as assigned by the Office Manager or Department Administrators.

MINIMUM QUALIFICATIONS

• Current Oakland University student in good standing.
• Working command of all or part of Microsoft Office Suite w/light word-processing ability.
• Clear pronunciation with ability to amicably interact with the public, students, faculty, and staff.
• Ability to operate standard office machines and telephone units and transport items around campus.
• Knowledge of proper grammar, spelling, and punctuation and ability to use standard office resources.
• Ability to perform primary job functions

A CLERICAL SKILLS ASSESSMENT WILL BE ADMINISTERED TO TEST WORD-PROCESSING, FILING, AND COMMUNICATION SKILLS.

DESIRED QUALIFICATIONS

• One academic year of general office work, preferably on-campus and work/study funds.

A resume and clearance to contact previous employers is required. All interested candidates should visit  https://www.oakland.edu/careerservices/handshake/