Facilities College Aide

Title of Intern Position:

Facilities College Aide

Project Number:

MCD-5-CA

Department:

MCD

Division:

FACILITIES CONTRACTS

Work Location/Room Number:

2 Broadway, New York NY

Title of Intern Position:

Facilities College Aide

Number of Positions:

1

Major(s) Preferred:

Project Management Business Administration

Overview of Dept/Division:
Facilities Management assist in the development, implementation, and tracking of the Facilities Division Strategic vision goals. This division is responsible for the monitoring and analysis of performance indicators, maintaining information system(s) for planning and control of project development and overseeing contract development across all the Facilities team to drive best industry standards as well as supporting key initiatives and projects.

Assignment Description:
Facilities Management in the Department of Subways, Division of Facilities is seeking a motivated intern to assist with project management, data analysis and contract management.

Project Responsibilities:
Under general supervision, coordinate and expedite the development of projects including but not limited to Re-NEW-vations of over 100 employee facility locations and variety maintenance/service contracts that with assist with maintenance responsibilities and repairs of areas located within the Station Envelope, yards/barns, and buildings.

Assignment Duties:
Support operations by conducting analyses, designing, and implementing studies, and identifying trends and root causes.
Assist in-house and capital renovation projects. Handle all logistics and operations for new renovated space, including mapping out move logistics and furniture procurement.
Maintains information system(s) for planning and control of project development and status, including updating all NYCTs department floor plans and employees seating allocations throughout all 30 floors of 2 Broadway utilizing Gensler - Integrated Workplace Management Software (WISP)
Assist with tracking contractual expenses and process invoices according to receipt of goods. Process transaction in PeopleSoft including but not limited to contract requisitions, process invoices, preparing bid documents for submittal and receipting for payment.
Draft contractual provisions based on senior leadership input and department needs and expectations. Develop standards for contracts, including payment terms, general language, and provisions.
Assist with creating work order tickets and updating status of work orders.
Determines and coordinates meetings between internal and external stakeholders.

Special Qualifications or Background Needed:

Undergraduate in Business Management, Business Administration, Finance or a related field preferred.
 

If interested in the internship, send your resume and transcript to emergingtalent@mtahq.org for access to the application portal.