Cashier General Accounting Assistant

Position Overview

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

In support of this mission, the Cashier General Accounting Assistant assists in facilitating the bank deposit and invoice preparation process and supports the general accounting function within the Tollway. This position has two distinct functions: Cashier and Accounting Assistant. An applicant may be hired to fill one or both functions.

Essential Job Functions

Cashier Function:

• Prepare bank deposits for manual or scanned submission.
• Provide bank deposit information to accountants so they can make daily journal entries into Tollway general ledger.
• Report cash received to various Tollway departments.
  1. This requires effective communication skills.
• Prepare and reconcile C-64 and other state reports as required.
• Maintain paper and electronic files of banking information.
• Accept credit card payments from customers via telephone.
• Review and analyze returned bank return items and supply this information to necessary departments to make adjustments to their records.
• Perform other duties as assigned.

Accounting Assistant Function:

• Assist in daily reconciliations of Tollway’s electronic revenue systems
• Assist as needed in General Accounting to facilitate even workload distribution.
• Prepare invoices to Tollway customers and maintain subsidiary ledgers.
  1. This includes various types of invoices that may require coordination with other departments, such as for property damage invoices.
• Respond to invoice inquiries from customers.
  1. This requires effective communication skills.
• Assist in the collection process by:
  1. Customer follow up to collect invoices
  2. Place overdue accounts with collection agencies per Tollway criteria.
• Perform other duties as assigned.

Qualifications

Education (Required)

• High school diploma or General Equivalency Diploma (GED)

Skills and Experience (Required)

• Minimum of one (1) year of clerical experience in a related field
• Microsoft Excel – intermediate level
• Microsoft Word – intermediate level
• Microsoft Outlook – intermediate level

Skills and Experience (Preferred)

• For Cashier Function: Prior experience with remote deposit banking scanners

The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.