Event Planning Internship

Position Responsibilities:
An event planning internship offers hands-on experience in organizing, coordinating, and executing various types of events, such as corporate conferences, weddings, charity fundraisers, festivals, or private parties. As an intern, you will assist event planners with the logistics, promotion, and management of events, gaining key skills that are highly transferable across industries.

Key Responsibilities

Event Coordination and Logistics:

Assisting with the planning and execution of events, from initial concept to the final details.

Helping to secure venues, equipment, catering, and other necessary vendors.

Assisting with transportation and accommodation arrangements for event attendees or VIP guests.

Vendor and Client Relations:

Communicating with vendors, suppliers, and service providers to ensure everything is delivered on time and to specifications.

Assisting in negotiations with vendors for pricing and services.

Supporting client meetings and follow-ups, helping to gather their requirements and ensuring satisfaction.

On-Site Event Support:

Helping with event setup and teardown, ensuring that everything runs smoothly on the day of the event.

Assisting with registration, attendee management, and coordination of volunteers or staff.

Troubleshooting any issues that arise during the event, ensuring a seamless experience for attendees.

Event Promotion and Marketing:

Assisting with event promotion through social media, email marketing, and other digital platforms.

Helping create promotional materials, such as flyers, social media content, or invitations.

Engaging with event attendees before, during, and after events through online platforms or follow-up surveys.

Budget Management:

Assisting with creating and managing budgets for events, ensuring costs stay within financial constraints.

Helping to track expenses, process invoices, and report on financial aspects of the event.

Research and Development:

Conducting research on potential event venues, trends in the event industry, and vendors that can enhance the event experience.

Assisting with market research to understand target audiences and how to better engage them through events.

Post-Event Reporting:

Gathering feedback from attendees, staff, and clients to assess the success of the event.

Helping to compile event reports, analyzing what went well and areas for improvement.

Creating post-event marketing materials like photo recaps or thank-you messages to participants.

About the Organization
A Charitable Incorporated Organisation who works in partnership with the Local Authority, Community and Voluntary organisations in delivering a range of community-based services and projects.

We are looking for a candidate who is:

Confident communicator

Experience with events management

Able to liaise across multiple teams

On-site Supervision and Support

Our internships include 24/7 on-site staff to support students working and living abroad. All students will also report to a supervisor at their internship site. Supervisors provide and oversee daily tasks, introduce the intern to team members, and mentor the intern in organizational agility, skill acquisition, and career readiness. Interns complete a midpoint and final evaluation, and supervisors complete a final evaluation of their interns. All work responsibilities and projects are approved in advance. 
 

Academic Credit

Students on an internship have the opportunity to enroll in their home university for credit, or enroll in a course through API to transfer back to their university for credit. Email support-internships@apiexperience.com for more information and a syllabus.

Housing and Excursions

Housing and excursions are included in your internship and will be selectable during the application process. 

Visa Sponsorship

This position does not offer visa sponsorship for non-US citizens 

Visa Sponsorship (London, Edinburgh, Sydney only)

Selected candidates will be responsible for obtaining a temporary work visa with support from API, please note that this has an additional expense on the candidate. For more information visit our visa page