Procurement Office Assistant Intern

The Procurement Office Assistant Intern is under the direction of Procurement leadership. The Procurement Office Assistant Intern will provide administrative and office support for the Procurement Department. Administrative support includes creating and maintaining databases, researching and compiling data, proofreading and editing documents, assisting with event planning projects, making phone calls to vendors, schools, and other stakeholders, website updates, and other projects as assigned. 

Specific Duties and Responsibilities: 

The duties of this role are inclusive of, but not limited to the following: 

• Create and maintain databases, including receiving registrations and managing databases for events and groups;
• Research and compile data: News stories, contact information, and other related records;
• Creating and editing addenda, award letters, regret letters, and publications,
• Conducting outreach to vendors, schools, offices, and other stakeholders regarding Procurement projects;
• Answer calls and direct inquiries to the appropriate staff member;
• Monitor general procurement email inquiries
• Making copies, collating document,s and filing
• Work on special projects as assigned.

Qualifications

• This position requires multi-tasking skills and the ability to work independently and under pressure.
• Excellent interpersonal and communication skills are required.
• Attention to detail is vital.
• Demonstrated agility to shift direction in response to changing work situations
• Proficiency with Microsoft Office Word, and Excel is required.
• Diligent, detail-oriented, and interested in gaining experience supporting management in a fast-paced office environment.
• High school diploma and some college are preferred.
• College candidates preferred to major in Business and/or Supply Chain related fields

Student Benefits

• Learn about a variety of functions within the related District departments
• Flexible weekday scheduling, maximum 25 hours per week (no nights or weekends)
• Pay rate: $15.00/hr

Disclaimer

The above statements are intended to describe the general nature and level of work being

performed by people assigned to this classification. They are not to be construed as an

exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

To apply, please send your resume to Throne Cropper, Executive Director,

Office of Procurement Services, at tcropper@philasd.org, with the words “Internship

Application” in the subject line.